We know your tech stack
Trusted by over +150 animal hospital nationwide
Our teams integrate effortlessly with your systems to deliver a frictionless support experience.
Veterinary CSR & Client Support
We manage your incoming calls and appointments so you never miss an opportunity. Our trained veterinary CSRs handle every interaction with professionalism and care, ensuring accurate scheduling, clear communication, and a smooth experience for your clients while you stay focused on practicing medicine.
Call Triaging and Routing
We handle incoming calls with clarity and care, making sure opportunities are converted into appointments, and each request reaches the right place at the right time. Our team filters noise, and creates a confident first point of contact for every pet-parent.
Call Triaging and Routing
New Patient Onboarding
We guide new pet-parents through their first interactions with your practice, setting expectations clearly and answering questions with empathy. The result is a smoother onboarding experience and a stronger first impression.
New Patient Onboarding
Appointment Scheduling and Management
We manage appointments end to end, from booking to rescheduling, with accuracy and consistency. This helps reduce gaps, avoid double bookings, and keep your schedule running smoothly throughout the day.
Appointment Scheduling and Management
Reminder and Follow-Up Calls
We take care of reminders and follow-ups so pet-parents stay informed and engaged.
Clear communication helps reduce no-shows, improves attendance, and strengthens continuity of care.
Reminder and Follow-Up Calls
Inactive Client Reactivation Campaigns
We reach out to inactive pet-parents and those whose pets are overdue for vaccinations with thoughtful, well-timed communication. These retention-focused calls help reconnect, rebuild trust, and bring patients back into care without feeling transactional.
Inactive Client Reactivation Campaigns
Billing Support and Remote Payment Processing
We take billing inquiries and payment processing off your plate, handling every conversation with clarity and transparency. Pet-parents get clear answers about their charges and payment options, while your accounts stay accurate and current.
Billing Support and Remote Payment Processing
Medical Record Transfers
We manage medical record requests and transfers with precision
and confidentiality. Every step is handled carefully to ensure compliance,
accuracy, and continuity across providers.
Medical Record Transfers
General PIMS Management
We support daily PIMS tasks to keep systems clean, accurate, and reliable.
This reduces friction for your team and ensures information is always accessible
when it matters most.
General PIMS Management
We know your tech stack
Trusted by over +150 animal hospital nationwide
Your Mascotteer logs into the same tools your team uses. No extra software. No learning curve for you.
Inside Mascotte’s Support Model
Mascotte doesn't just fill a role. We also provide the infrastructure around it.
Veterinary teams deserve more than a staffing solution. Mascotte offers the complete infrastructure around every placement so your clinic never has to figure it out alone. Here's what that looks like:
01
Already vetted, hired and trained by us. Ready for your practice.
We hire the top 1% of remote veterinary professionals, put them through rigorous training, and then assign the right fit to your practice. You don't search. You don't settle. You just get someone great.
02
SOPs tailored to your practice.
We build custom SOPs for every workflow, process, and touchpoint in your practice — then we actually follow them. Consistency isn't a promise. It's built into the system.
03
Quality you can count on. QA-backed.
Our Quality Assurance team makes sure every Mascotteer stays sharp. If something's ever off, there's a clear escalation path and someone in your corner making it right.
04
Seamless Relief Coverage.
Life happens. When your Mascotteer is on PTO, a trained relief steps in at no extra cost. They won't be the same person — but they'll know your clinic. Our standardized system makes that possible.
05
Your Mascotteer delivers, we make sure of it.
Monthly check-ins keep your SOPs current, your Mascotteer performing at their best, and your partnership with us growing stronger.
Top-Tier Talent
1
%
Top-Tier Talent
1
%
Top-Tier Talent
1
%
Relief Fill Rate
100
%
Reporting Accuracy
98
%
Live data you can trust
Answer Time
<
9
sec
Fast Response
SOP Adherence
100
%
Workflows followed
Reporting Accuracy
99
%
E-mails resolved
on first contact
Answer
Time
Time
<
9
sec
Calls handled without
callbacks needed
callbacks needed
SOP Adherence
100
%
Chats converted in a single interaction
What Our Clients Say
Trusted by veterinarians who care.
Rated
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A proud member of:
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“Mascotte has made my life as a Medical Director so much easier. Not only do you answer almost 100 phone calls a day, but you book appointments, answer emails and handle our online pharmacy. You free up my in-house staff to focus on the patients in the building and allow us to deliver much better care. You have helped us develop significant process improvements and we are a better team with Mascotte as part of that team!”
Dr. Michele Pfannenstiel
Medical Director
Mill Brook Animal Clinic
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“Mascotte came in to help us gain more bandwidth in our clinic and it has gone remarkably well! The onboarding steps and thorough commitment to build out new communication channels and SOPs was the key. We have worked seamlessly with Sascha and Kayla and our pet parents haven't missed a beat!”
Dr. Christopher Simmons
Owner & DVM
Simmons Veterinary Clinic
“Mascotte has transformed the way we operate, offering timely, dedicated support that scales with our needs. Their willingness to consistently go above and beyond ensures our in-person visits are seamless. We couldn't be more grateful for the professionalism and dedication they bring to our daily operations.”
Dr. Douglas Cifranick
Owner & DVM
WoofDoctor on Wheels
More services to deliver an integrated customer experience
We offer a full suite of services designed to optimize operations and uphold the highest quality standards. You don’t need another platform. You need a team that keeps everything in sync.
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Questions, answered
What clinics ask before getting started
Here’s what most clinics want to know before working with us.
What makes Mascotte different?
How is this different from a call center or staffing agency?
How do we get started with Mascotte?
How long does onboarding take?
Can I meet the people I’ll be working with?
What types of clinics do you work with?
Will Mascotte replace my in-clinic staff?
Where is my Mascotteer located?
How do you communicate with our clinic?
How do you ensure quality and consistency?
What happens if my Mascotteer is unavailable?
What systems do you work with?
Is this a replacement for our current phone vendor?
Do we get recordings and transcripts?
How do you handle data security?
Can this still work for us even if we're not tech-savvy?
