We know your tech stack
Trusted by over +150 animal hospital nationwide
Our teams integrate effortlessly with your systems to deliver a frictionless support experience.
Knowledge Management
We create, capture, organize, and maintain the institutional knowledge that keeps your practice running smoothly. From intake protocols to team workflows, we make sure nothing lives only in your head.
Protocol Documentation
We capture the internal workflows that keep your clinic running — how appointments are booked, how triage decisions are made, how escalations are routed, calls are handled, how estimates are built. The result is a step-by-step operational playbook, written in your team's voice, that reflects exactly how the work gets done inside your practice.
Protocol Documentation
Service & Policy Documentation
We document everything client-facing — the services you offer, your pricing structure, payment terms, cancellation and no-show policies, refund rules, and any client-specific procedures unique to your clinic. This becomes the definitive reference for any conversation involving what your practice provides and the terms behind it, ensuring every client hears the same accurate answer every time.
Service & Policy Documentation
Call Script Development
We sit in on calls, listen to how your front desk communicates, and interview the people who know your clients best. From there, we build scripts that match your clinic's tone and handle the full range of conversations — appointment bookings, estimates, follow-ups, and sensitive discussions — so every call sounds like it's coming from your practice, not a template.
Call Script Development
FAQ Libraries
We develop FAQ libraries designed to make every client interaction feel informed and reassuring. From service details and pricing to policies, medical questions, and clinic logistics, pet-parents get accurate answers right away — and as new questions arise, we continuously refine the library so their experience only gets better over time.
FAQ Libraries
Onboarding Knowledge Bases
By collecting information from experienced team members and interviewing role leads, we identify exactly what a new hire or agent needs to know to succeed in your specific environment. We then organize that knowledge into structured onboarding materials — role-specific guides, quick-reference sheets, and training pathways — so new team members ramp up on your processes, not a generic version of them.
Onboarding Knowledge Bases
Knowledge Base Maintenance
A knowledge base only holds its value if it stays current. As your practice evolves — new services, updated protocols, policy shifts — we revise your documentation accordingly, flag gaps, and retire what no longer applies. Your knowledge base stays a living reflection of how your clinic actually runs, never drifting from reality.
Knowledge Base Maintenance
We know your tech stack
Trusted by over +150 animal hospital nationwide
Your Mascotteer logs into the same tools your team uses. No extra software. No learning curve for you.
Inside Mascotte’s Support Model
Mascotte doesn't just fill a role. We also provide the infrastructure around it.
Veterinary teams deserve more than a staffing solution. Mascotte offers the complete infrastructure around every placement so your clinic never has to figure it out alone. Here's what that looks like:
01
Already vetted, hired and trained by us. Ready for your practice.
We hire the top 1% of remote veterinary professionals, put them through rigorous training, and then assign the right fit to your practice. You don't search. You don't settle. You just get someone great.
02
SOPs tailored to your practice.
We build custom SOPs for every workflow, process, and touchpoint in your practice — then we actually follow them. Consistency isn't a promise. It's built into the system.
03
Quality you can count on. QA-backed.
Our Quality Assurance team makes sure every Mascotteer stays sharp. If something's ever off, there's a clear escalation path and someone in your corner making it right.
04
Seamless Relief Coverage.
Life happens. When your Mascotteer is on PTO, a trained relief steps in at no extra cost. They won't be the same person — but they'll know your clinic. Our standardized system makes that possible.
05
Your Mascotteer delivers, we make sure of it.
Monthly check-ins keep your SOPs current, your Mascotteer performing at their best, and your partnership with us growing stronger.
Top-Tier Talent
1
%
Top-Tier Talent
1
%
Top-Tier Talent
1
%
Relief Fill Rate
100
%
Reporting Accuracy
98
%
Live data you can trust
Answer Time
<
9
sec
Fast Response
SOP Adherence
100
%
Workflows followed
Reporting Accuracy
99
%
E-mails resolved
on first contact
Answer
Time
Time
<
9
sec
Calls handled without
callbacks needed
callbacks needed
SOP Adherence
100
%
Chats converted in a single interaction
What Our Clients Say
Trusted by veterinarians who care.
Rated
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A proud member of:
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“Mascotte has made my life as a Medical Director so much easier. Not only do you answer almost 100 phone calls a day, but you book appointments, answer emails and handle our online pharmacy. You free up my in-house staff to focus on the patients in the building and allow us to deliver much better care. You have helped us develop significant process improvements and we are a better team with Mascotte as part of that team!”
Dr. Michele Pfannenstiel
Medical Director
Mill Brook Animal Clinic
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“Mascotte came in to help us gain more bandwidth in our clinic and it has gone remarkably well! The onboarding steps and thorough commitment to build out new communication channels and SOPs was the key. We have worked seamlessly with Sascha and Kayla and our pet parents haven't missed a beat!”
Dr. Christopher Simmons
Owner & DVM
Simmons Veterinary Clinic
“Mascotte has transformed the way we operate, offering timely, dedicated support that scales with our needs. Their willingness to consistently go above and beyond ensures our in-person visits are seamless. We couldn't be more grateful for the professionalism and dedication they bring to our daily operations.”
Dr. Douglas Cifranick
Owner & DVM
WoofDoctor on Wheels
More services to deliver an integrated customer experience
We offer a full suite of services designed to optimize operations and uphold the highest quality standards. You don’t need another platform. You need a team that keeps everything in sync.
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Questions, answered
What clinics ask before getting started
Here’s what most clinics want to know before working with us.
What makes Mascotte different?
How is this different from a call center or staffing agency?
How do we get started with Mascotte?
How long does onboarding take?
Can I meet the people I’ll be working with?
What types of clinics do you work with?
Will Mascotte replace my in-clinic staff?
Where is my Mascotteer located?
How do you communicate with our clinic?
How do you ensure quality and consistency?
What happens if my Mascotteer is unavailable?
What systems do you work with?
Is this a replacement for our current phone vendor?
Do we get recordings and transcripts?
How do you handle data security?
Can this still work for us even if we're not tech-savvy?
